Booking
Information
To inquire about date availability and to receive a proposal for an event, contact The Times Center’s booking office directly at
Phone: 212-556-4288
Email: timescenter@nytimes.com
“Your venue, along with the great care taken by everyone working there, made for a really fantastic event. We truly hope we find another excuse to get back there soon.”
Times Square Alliance
The Times Center is available for public, private, nonprofit and corporate events. The venue is rented as one space, hourly and at a six-hour minimum. Package discounts are available for mutli-day/multi-week rentals. A nonprofit rate is available to qualifying organizations.
Rental rates include the cost of additional required services such as technical labor, front-of-house staff, security and custodial personnel. A formal quote prepared by The Times Center sales manager will include estimates for each of these labor departments as well as use of internal audio/visual inventories (lighting, video and audio). Any outsourced equipment rentals, box office/ticketing services, dock fees, etc., will be billed back to the renter. When booking your event at The Times Center, it is important to inform the booking and production staff of your event’s timeline and technical needs in advance, in order for us to provide you with an accurate price quote.
Technical Specifications
and Floor Plans
Download the Booking Guide & Technical Specifications Package
Download the Lighting Plot for The Stage
Floor Plans
Download a floor plan for the Stage and Upper Lobby
“Thanks to you and your great staff for a terrific first night of the Moving Image series. It’s a beautiful venue and it’s being run with professionalism and courtesy.”
Museum of the Moving Image
The Times Center is a state-of-the-art technical facility. Though The Times Center has an extensive technical inventory that will fulfill the needs of most events, additional equipment may be rented from an approved Times Center A/V provider. After booking an event, companies must coordinate with The Times Center production manager to arrange and satisfy their technical needs and requirements.
“I just wanted to thank you for all that your team did to make our event a huge success last night. Everyone I spoke with absolutely loved the space and thought it was such a great venue. And your staff was all amazing!”
Wildlife Conservation Society
The Times Center is an ideal location for your catered event. The Hall has a catering staging area for banquets or receptions of any size, and refreshments can be set up for events throughout the venue (note that only bottled water is allowed in The Stage’s seating area). The Times Center provides catering services through a group of approved and reputable food service companies that have gone through a competitive selection process. Companies wishing to have food and beverage services must enter into a separate agreement with one of the approved caterers listed at the left.
Testimonials
and Clients
Since its 2007 debut, The Times Center has hosted unforgettable events for some of the world’s most prestigious organizations. Read on to explore just a few.
Clients Include
Accenture
AdExchanger
Business Insider
Cadillac
HBO
HSBC
Leaders in Sports
McDonalds
Morgan Stanley
OWN Network
PBS
Percolate
Prospect Theater Company
SINET
Starbucks
Viacom
“Just a short note to say thank you for the usual great service. The new setting is very convenient and really quite impressive … I look forward to next year and other great events at your new facility.” Patrons
“I just wanted to thank you for all that your team did to make our event a huge success last night. Everyone I spoke with absolutely loved the space and thought it was such a great venue. And your staff was all amazing!” Wildlife Conservation Society
“Thank you again for all the work you and your staff put into making our meeting a huge success — we couldn’t have done it without your team of professionals.” Moet Hennessey USA
“We would like to thank you for all your help and use of your facility today. The turnout was great and everyone was impressed with The Times Center.” CUNY Graduate School of Journalism
“Four site visits, countless phone calls and emails, helping us map out 1,000’s of details from movements to signage to lighting for hair and makeup — and a completely buttoned up and absolutely professional team for event day. To say we could not have done it without your help and support is an understatement. To say that what made it better (the best) was the confidence and patience and expertise you brought to the table. I will recommend you guys to EVERYONE.” Glassdoor
“I’d like to take a moment to thank you and your fantastic team for your help, support, enthusiasm and professionalism in our planning and delivery. The feeling in the room is paramount and we rely on the good vibes from the venue and its staff as well as our own work to help create an environment that is ripe for social justice support.” BRITDOC
“Thanks to you and your great staff for a terrific first night of the Moving Image series. It’s a beautiful venue and it’s being run with professionalism and courtesy.” Museum of the Moving Image
“Professional, cooperative and very helpful … Thank you for all of your help and cooperation in making Hasbro’s ToyFair one of the most successful shows yet.” Hasbro
“Thank you for your part in delivering a great event today. We have been getting fantastic reviews from our clients and employees.” CB Richard Ellis
“Your venue along with the great care taken by everyone working there made for a really fantastic event. We truly hope we find another excuse to get back there soon.” Times Square Alliance
F.A.Q.s
The Times Center is located at 242 W. 41st Street between Seventh and Eighth Avenues.
The Times Center, The New York Times, 620 Eighth Avenue, New York, N.Y. 10018
You can download the Technical Specs and Booking Guide here.
According to established fire code, the capacities are as follows: The Stage: 378 people, no standing room permitted. The Hall: Maximum 390 people, dependent upon the nature of the event. Lobby Spaces: Dependent upon the nature of the event.
Rental of The Stage includes use of our Greenroom suite comprised of an 8' x 10' dressing room, one 8' x 10' workroom, private restroom and an 11'9" x 18'4" lounge located adjacent to stage left. The space is A.D.A. compliant, and amenities include lounge seating for 12, wet bar kitchenette, magnetic/dry-erase surface walls, two video monitors with audio and video playback from the stage, program countdown clock, charging ports and phone lines.
Social distancing measures
- Guests and staff must practice social distancing by maintaining six feet of separation at all times.
Mask-wearing policies
- We no longer require masks; however, they are still encouraged.
Extra sanitation
- Staff are doing hourly rounds to sanitize high-touch surfaces (railings, desks, bathrooms, etc.). Shared technical equipment is sanitized before and after each use. Additional hand-sanitizing stations have been installed throughout the venue.
HVAC System
- Increased outside air ventilation and increased air filtration efficiency. Minimized HVAC system downtime to enhance positive impact of ventilation. Disinfected water storage tanks, flushed and cleaned systems.
Limited capacity
- In accordance with New York City Health Department and CDC recommendations, The Times Center is available as a soundstage and hybrid event venue at a limited capacity. Check with timescenter@nytimes.com for the current capacity and health and safety regulations.
Yes, site visits are still available and should be arranged in advance. Prior to arriving at The Times Center, you will be asked to:
- Take your temperature. Should your temperature be over 100.4 Fahrenheit, you are required to stay at home.
- Wear face coverings. Note that while anywhere in The Times Center, and when within six feet of anyone else, face coverings are mandatory.
All visitors and staff are required to self-monitor their temperature prior to arriving at The Times Center.
Yes. At no time and under no circumstances may users or their vendors block any fire doors, emergency exits or venue entrances.
In addition, users of The Times Center and their subcontractors are required to comply with all requirements of state and federal regulations, as well as ordinances and regulations of the City and County of New York, including Safety and Health, Fire and Life Safety and all other applicable laws.
Events may be subject to cancellation for noncompliance with codes.
The Times Center’s Stage and Hall are equipped with induction loop (telecoil) technology for the benefit of hearing aid users, as well as conventional assistive listening systems for people with hearing impairments.
Access to all Times Center spaces is possible via a passenger elevator from the street level. Wheelchair-accessible seats in The Stage are located in Row D and in The Hall as determined by the user’s event setup. All Times Center restrooms are wheelchair accessible. Any question about specific events and access can be directed to timescenter@nytimes.com or 212-556-4288.
No, any permits necessary for an event’s code compliance are the sole responsibility of the user.
Access to all Times Center spaces is possible via a passenger elevator from the street level. Wheelchair-accessible seats in The Stage are located in Row D and in The Hall as determined by the user’s event setup. All Times Center restrooms are wheelchair accessible. Any question about specific events and access can be directed to timescenter@nytimes.com or 212-556-4288.
The Times Center’s Stage and Hall are equipped with induction loop (telecoil) technology for the benefit of hearing aid users, as well as conventional assistive listening systems for people with hearing impairments.
All Times Center lighting, audio and video staff (a.k.a. technicians) are union positions hired and managed by The Times Center. A minimum of four technicians is required for any event with a minimum work period of six hours per technician.
The total number of technicians and work hours is based on the scope and technical needs of each event as determined by Times Center management. All costs associated with these services will be included in the user’s invoice.
All Times Center users are required to use Times Center technicians.
The Times Center front-of-house staff, comprised of house managers and ushers, are hired and managed by The Times Center based on the scope and needs of each event. They facilitate guest way-finding, seating, coat check; oversee catering, security, custodial and facility operations; as well as monitor the safety and well-being of all persons in The Times Center.
Front-of-house staffing levels will be determined by Times Center management on a per-event basis. All costs associated with these services will be included in the user’s invoice.
All Times Center users are required to use Times Center front-of-house staff.
Basic security and custodial charges are included in all Times Center rental agreement invoices. As determined solely by Times Center management, however, extraordinary security needs or cleaning service needs will result in additional charges to the user.
Security and custodial staffing levels will be determined by Times Center management on a per-event basis. All costs associated with these services will be included in the user’s invoice.
All Times Center users are required to use Times Center security and custodial services.
Yes. Just remember, all outside security services must be approved in advance and supply proper certificates of insurance to work in the venue.
Only caterers from The Times Center’s list of approved caterers may be contracted to supply food and beverage services for events at The Times Center. For a list of approved caterers, please click here or contact the sales manager.
Only caterers from The Times Center’s list of approved caterers may be contracted to supply food and beverage services for events at The Times Center. For a list of approved caterers, please click here or contact the sales manager.
All alcoholic beverage services require approval by Times Center management and must be served by an approved Times Center caterer. Any donated alcohol must be coordinated directly with the caterer at their discretion and may incur related charges.
Yes. In fact, users MUST participate in a pre-event walk-through with their caterer and Times Center staff at least five business days prior to the event.
Catering setup and break-down times must be included within the user’s rental block as defined in the License Term of their rental agreement. Any early access to the venue OR late exit from the venue that is outside of the user’s License Term will result in additional TimesCenter staff and rental fees.
No. All Times Center users are responsible for promoting and publicizing their own events.
Absolutely. All branding and signage to be hung in The Stage must be done by Times Center technical staff. All graphics and branding installations must be approved in advance by Times Center production staff.
A coat and bag checkroom is available for Times Center events as requested by the user. The checkroom is staffed by Times Center house managers and accepts coats, umbrellas and other handheld items such as backpacks and small carry-on bags. Note that no food/beverage, personal transportation devices (folding bikes, skateboards, etc.), loose footwear or other unsanitary items will be accepted in the checkroom.
Yes. There are three important things to note:
- Pursuant to New York City ordinances, The Times Center is a nonsmoking venue.
- Other than bottled water, no food or beverages are allowed in The Stage.
- All TimesCenter facilities shall be restored to conditions found prior to use.
At The Times Center, there shall be no discrimination against, nor segregation of, any person or group of persons on account of race, color, religion or creed, national origin or ancestry, sex, gender identity or sexual orientation, age, marital or domestic partner status, political affiliation or disability (including HIV or AIDS status) in the use or licensing of The Times Center facilities, nor shall the user or any person claiming under or through the user, establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use or occupancy of user, patrons, lessees or vendees of The Times Center’s facilities or any parts thereof.