Download the complete Booking Guide & Technical Specs document here.
Venue Information
The TimesCenter is located at
242 West 41st Street between
7th and 8th Avenues.
Accessibility Information
Access to all theater levels from
lobby through passenger elevators.
Stage is wheelchair accessible via
doors from the lobby and dressing
room areas.
Wheelchair-accessible seats located
in Row D.
Restrooms are wheelchair accessible.
Greenroom and Dressing Rooms
Two 8' x 10' dressing rooms with full
vanity mirrors plus an open 12' x 10' greenroom
located adjacent to the dressing rooms
on the lobby level of the building.
Amenities include chairs, video and audio feeds from TheStage, refrigerator,
phone, Internet access, private restroom
and a wet bar.
Technical Staff
All event lighting, audio, video, and stagehands (aka, technicians) are union positions hired and managed by The TimesCenter. A minimum of four technicians
is required for any event with a minimum
work period of six hours per technician.
The total number of technicians and work
hours is based on the scope and needs
of each event as determined by TimesCenter management. All costs associated
with these services will be included in the
User's invoice. All TimesCenter Users are
required to use TimesCenter technicians
unless otherwise expressly noted in your
Facility Use Agreement.
Front-of-House Staff
All front-of-house staff, comprised of performance managers and ushers, is hired
and managed by The TimesCenter based
on the scope and needs of each event.
The front-of-house staff will facilitate guest
management, seating, coat check, etc. as
well as monitor the safety and well-being
of all persons in The TimesCenter.
All costs associated with these services
will be included in the User's invoice.
All TimesCenter Users are required to
use TimesCenter front-of-house services
unless otherwise expressly noted in your
Facility Use Agreement.
Other Event Staffing
Security and janitorial services will be
determined based on the scope and needs
of each event. All costs associated with
these services will be billed to the User.
All TimesCenter Users are required to
use TimesCenter security and janitorial
services unless otherwise expressly noted
in your Facility Use Agreement.
House Policies
Facilities shall be restored to conditions
found prior to use. All clean-up, including catering load-out, must be completed
within the rental block as defined in
the License Term of the Facility Use
Agreement. If additional time is required
for cleaning or load-out, Users will be
charged additional staff and rental fees.
Basic custodial charges are included in
TimesCenter Facility Use Agreements
fees; however, as determined solely by
TimesCenter management, in the event
that extraordinary garbage or cleaning
services are required, this may result in
additional charges to the User.
Food and beverages are not allowed in
The TimesCenter Stage.
Pursuant to New York City ordinances,
The TimesCenter is a non-smoking venue.
The sale of event-related merchandise,
e.g., T-shirts, CDs, novelties, etc., requires
approval prior to the event. TheTimesCenter
reserves the right to charge a commission on all merchandise sales at a rate
equally agreeable to both parties as
determined in the Facility Use Agreement.
The House opens one half hour prior
to curtain, unless determined otherwise
in advance with TimesCenter front-of-house staff.
Catering Policies
Only caterers from The TimesCenter’s pre-approved list may be contracted to supply
food & beverage services for events at
The TimesCenter. For a list of approved
caterers, please visit our Web site or
contact the booking manager.
TimesCenter Users must present evidence of host liquor liability insurance to The TimesCenter in advance of the event. Approved caterers must present evidence of liquor liability insurance. All alcoholic beverage services require approval by TimesCenter management.
Caterers shall provide for continuous
removal of food, beverages and/or
glasses throughout an event to prevent
breakage and spillage or accumulation
of food stuffs.
Catering set-up & breakdown time must
be completed within the rental block as
defined in the License Term of the Facility
Use Agreement. Any early access to the
venue OR late exit from the venue that is
outside of the License Term will result in
additional staff and rental fees.
Caterers MUST participate in a pre-event
walk-through with the User and
TimesCenter staff at least five business
days prior to the event.
Marketing
All users of The TimesCenter are
responsible for promoting and publicizing
their own events. Users should refer to
their Facility Use Agreement for complete
details.
Safety Rules
Users of The TimesCenter and their
subcontractors are required to comply
with requirements of all State and Federal
regulations, as well as ordinances and
regulations of the City and County of New
York, including Safety and Health, Fire and
Life Safety, and all other applicable laws.
Events may be subject to cancellation for
noncompliance with codes.
All TimesCenter events, as applicable,
require proof of permits (e.g., fire, health,
cooking, alcohol, and sound) indicating
code compliance. All permits are the
SOLE responsibility of the User and its
subcontractors.
In no case shall event attendance exceed the facilities’ established capacity:
TheStage: 378 (NO STANDING ROOM PERMITTED)
TheHall: Maximum 400 – 500, dependent upon the nature of the event
Lobby Spaces: Dependent upon the
nature of the event
At no time and under no circumstances may Users or their subcontractors block any doors, entrances or exits. A three-foot minimum clearance is required in and around all areas determined to be fire exits.
Users shall be responsible for the payment of any special costs necessary for maintaining order, security, public health, safety and protection of the facilities. Potential security concerns may result in suspending an event until security arrangements are approved in writing by the New York Police Department and the User agrees to pay for additional measures.
Nondiscrimination
There shall be no discrimination against,
nor segregation of, any person or group
of persons on account of race, color,
religion or creed, national origin or
ancestry, sex, gender identity or sexual
orientation, age, marital or domestic
partner status, political affiliation or
disability (including HIV or AIDS status)
in the use or licensing of The TimesCenter
Facilities, nor shall the user or any person
claiming under or through the User,
establish or permit any such practice or
practices of discrimination or segregation
with reference to the selection, location,
number, use or occupancy of user,
patrons, lessees or vendees of the
Center’s facilities or any parts thereof.
